This privacy policy applies between you, the User of our website and/or recruitment services, and SW Partners Ltd, a recruitment consultancy. SW Partners Ltd takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you.

Please read this privacy policy carefully.

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Definitions and interpretation

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1. In this privacy policy, the following definitions are used:

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• Data:

  • collectively all information that you submit to SW Partners Ltd via the Website or by email. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;

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• Cookies

• a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);

• Data Protection Laws

  • any applicable law relating to the processing of personal Data, including but not limited to the GDPR, and any national implementing laws, regulations and secondary legislation;

• GDPR

  • the UK General Data Protection Regulation;

• SW Partners Ltd, we or us

  •  SW Partners Ltd, a company incorporated in England and Wales with registered number 13200084 whose registered office is at Mill Hill Farm School Lane, Forthampton, Gloucester, England, GL19 4QB; 

• UK and EU Cookie Law:

  • the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011 & the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2018;

• User or you

  • any third party that accesses the Website and is not either (i) employed by SW Partners Ltd and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to SW Partners Ltd and accessing the Website in connection with the provision of such services; and

• Website

  • the website that you are currently using, www.swpartners.io, and any sub-domains of this site unless expressly excluded by their own terms and conditions.

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 2.  In this privacy policy, unless the context requires a different interpretation:

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• the singular includes the plural and vice versa;

• references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;

• a reference to a person includes firms, companies, government entities, trusts and partnerships;

• "including" is understood to mean "including without limitation";

• reference to any statutory provision includes any modification or amendment of it;

• the headings and sub-headings do not form part of this privacy policy.

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Scope of this privacy policy:

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3.  This privacy policy applies to the personal data of anyone who uses the SW Partners website, as well as our candidates, clients, suppliers, and other people with whom we may need to have contact (for example. if they are recorded as an emergency contact or as a person from whom we obtain a reference.)

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Data Controller means the person or organisation who determines the purposes for which and the manner in which any personal data is processed. For purposes of the applicable Data Protection Laws, SW Partners Ltd is the "data controller". This means that SW Partners Ltd determines the purposes for which, and the manner in which, your Data is processed. Our Data Privacy Principal is Simon Smallwood who can be contacted at simon@swpartners.io.

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Data collected:

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5. We may collect the following Data, which includes personal Data, from you:

• Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses;

• Date of birth;

• Gender;

• Nationality;

• Marital status and dependants;

• Salary, annual leave, pension and benefits information;

• Start date;

• Location of employment or workplace;

• Copy of driving licence and/or passport;

• Recruitment information (including copies of right to work documentation, references and other information included in a CV or cover letter or as part of the application process);

• Employment records (including job titles, work history, working hours, training records and professional memberships);

• Education history and skills;

• Performance information;

• Photographs;

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in each case, in accordance with this privacy policy.

How we collect Data:

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6. We collect Data in the following ways:

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1. data is given to us by you;

2. data is obtained from third parties, for example by way of references or from our own searches of various sources (such as where you follow us on social media); and

3. data is collected automatically.

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Data that is given to us by you:

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7. SW Partners Ltd will collect your Data in a number of ways, for example:

1. when you contact us through the Website, by telephone, post, e-mail or through any other means;

2. when you register with us to receive our services;

3. when you use our services;

4. when users apply for a job online;

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in each case, in accordance with this privacy policy.

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Data that is collected automatically:

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8. To the extent that you access the Website, we will collect your Data automatically, for example:

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1. we automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation, and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.

2. we will collect your Data automatically via cookies, in line with the cookie settings on your browser. For more information about cookies, and how we use them on the Website, see the section below, headed "Cookies".

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Our use of Data:

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9. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:

1. internal record keeping;

2. recruitment services on behalf of the User;

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in each case, in accordance with this privacy policy.

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10.  Our legal basis for handling this data is what is referred to as “legitimate interests”. In other words, processing personal information about you is necessary for the purposes of our legitimate interests in ensuring we provide to you the employment and recruitment services you want to receive from us. If we do not collect and handle the personal data you provide to us, we will not be able to provide to you our recruitment and executive search services.

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11. We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed "Your rights" below).

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Who we share Data with:

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12. We may share your Data with the following groups of people:

1. our employees, agents and/or professional advisors;

2. our clients, with your consent and where you have provided your Data for the purpose of applying for a recruitment opportunity.

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in each case, in accordance with this privacy policy.

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Marketing:

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Any information that you choose to give us will not be used for marketing purposes by us. We will hold your personal information only for the purposes of providing to you our business services.

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Keeping Data secure:

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13. We will use technical and organisational measures to safeguard your Data, for example:

1. access to your account is controlled by a unique password and username;

2. we store your Data on secure servers.

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14. We will not transfer your data outside of the European Economic Area (EEA). If you use our services while you are outside the EEA, your information may be transferred outside the EU to continue to provide you with those services.

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15. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: simon@swpartners.io. If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

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Data retention:

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16. Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.

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17. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

Your rights:

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18. You have the following rights in relation to your Data:

• Right to access - the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is "manifestly unfounded or excessive." Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.

• Right to correct - the right to have your Data rectified if it is inaccurate or incomplete.

• Right to erase - the right to request that we delete or remove your Data from our systems.

• Right to restrict our use of your Data - the right to "block" us from using your Data or limit the way in which we can use it.

• Right to data portability - the right to request that we move, copy or transfer your Data.

• Right to object - the right to object to our use of your Data including where we use it for our legitimate interests.

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19. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: simon@swpartners.io.

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20. If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner's Office (ICO). The ICO's contact details can be found on their website at https://ico.org.uk/.

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21. It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.

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Links to other websites

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22. This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Changes of business ownership and control

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23. SW Partners Ltd may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of SW Partners Ltd. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to us.

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24. We may also disclose Data to a prospective purchaser of our business or any part of it.

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25. In the above instances, we will take steps with the aim of ensuring your privacy is protected.

Cookies

26. This Website may place and access certain Cookies on your computer.     SW Partners Ltd uses Cookies to improve your experience of using the Website and to improve our range of services.  SW Partners Ltd has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.

27. All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.

28. Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling SW Partners Ltd to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.

29. This Website may place the following Cookies:

Type of Cookie

Purpose

Strictly necessary cookies

These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.

Functionality cookies

These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

30. You can find a list of Cookies that we use in the Cookies Schedule.

31. You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.

32. You can choose to delete Cookies at any time; however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.

33. It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.

34. For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.

General

35. You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.

36. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.

37. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

38. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Changes to this privacy policy

39. SW Partners Ltd reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.  
 
You may contact SW Partners Ltd by email at simon@swpartners.io. This privacy policy was most recently updated on 19th February 2021.

Cookies

Below is a list of the cookies that we use. We have tried to ensure this is complete and up to date, but if you think that we have missed a cookie or there is any discrepancy, please let us know.

Strictly necessary

We use the following strictly necessary cookies:

Description of Cookie

Purpose

XSRF-TOKEN

Used for security reasons

Hs

Used for security reasons

svSession

Used in connection with User login

SSR-caching

Used to indicate the system from which the site was rendered

_wixCIDX

Used for system monitoring/debugging

_wix_browser_sess

Used for system monitoring/debugging

consent-policy

Used for cookie banner parameters

smSession

Used to identify logged in site members

TS*

Used for security and anti-fraud reasons

bSession

Used for system effectiveness measurement

fedops.logger.sessionld

Used for stability/effectiveness measurement

Functionality

We use the following functionality cookies:

Description of Cookie

Purpose

wixLanguage

Used on multilingual websites to save user language preference

Introduction
SW Partners Version #1 is committed to protecting the data collected pertaining to my users. This policy details the collection, use, and protection of personal information I receive from site visitors. By entering my website you consent to my use of cookies as pertaining to the terms of this policy.

Data Collection
SW Partners Version #1 collects the minimum amount of personally identifiable information necessary to improve my site and the service I provide. Data I collect includes any or all of the information you provide while using my website and/or services.

Use of Information
SW Partners Version #1 may use the personal information collected through my site specifically for the purposes detailed in this policy. Personal information that I process for any reasons won’t be kept longer than is necessary for those purposes. I will take reasonable measures to prevent the loss or misuse of your personal information (e.g. encryption).